The Research Committee of the RGS-IBG, with guidance from Charlie Withers and Ron Johnston, encourages geography departments to consider what records should be considered for long-term preservation. 

These records might include:

• Departmental histories - founding, staff, changes in research areas and subject specialties...
• Enrolment data (number of students, degrees awarded, by subject...)
• Staff data (FTE, grade, specialities)
• Departmental meeting minutes and policies
• Endowments, grants, funding and research chairs
• Research data that is unpublished and/or that cannot be deposited with a specialist repository
   

Useful resources

The following resources may help your Department in planning the archival process:

• Departmental archives - summary guidance, prepared by Charles W J Withers and Ron Johnston
   
• Knowing our own history?  Geography department archives in the UK, a paper authored by Ron Johnston and Charles W J Withers in Area, Vol, 40, No. 1 (March 2008)
   
• Constructing 'The Geographical Archive', a paper authored by Charles W J Withers published in Area, Vol. 34, No. 3 (September 2002)
   

Examples of geography department histories and archives

Many geography departments have documented their histories in books and/or publish links to historical newsletters and events on their websites, such as those listed below.

• The University of Glasgow Department of Geography celebrated its centenary in 2009, and the website contains reports from centary activities as well as a history of the department and a list of archival sources for future research.  Read more here.  In addition, a special edition of the Scottish Geographical Journal was published (Vol 125 No 3&4)
   
• The University of Sheffield Department of Geography celebrated its centenary in 2008, with a published history of the department, a lecture series, and an expedition
   
• The University of Edinburgh Department of Geography celebrated its centenary in 2007.  You can read a short history of the department and find other centenary resources online.  In addition, a special edition of the Scottish Geographical Journal was published to celebrate the department and its teaching (Volume 124, No 1&2)