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Guidelines for participation
How to organise a session
Conference session formats
How to propose a paper or poster
Submit paper or poster proposal
Calls for session sponsorship

How to organise a session

Members of the geographical and related communities are invited to propose organised sessions for the RGS-IBG Annual International Conference 2018.

Organisers are responsible for soliciting and selecting contributions, and returning a completed session proposal form to the organisers containing details of all papers/presentations for the session. They are also responsible for ensuring that their contributors register to attend the conference by the early bird deadline of Friday 8 June 2018.

If you have any questions about organising a session for the conference, please contact the organisers at ac2018@rgs.org

The deadline for proposing a session for AC2018 is Friday 16 February 2018. Your completed session proposal should include the full details and running order of papers (including abstracts and full author details) appearing in your session. 

Please send your completed session proposal form to ac2018@rgs.org.

If you do not receive a confirmation of receipt within 48 hours, please re-send your session proposal. 

About organising a session

Sessions may take the form of presented papers, panels, practitioner forums, discussions, workshops, or something else. Innovative sessions and formats are encouraged.

Sessions are scheduled into timeslots of 1 hour 40 minutes long. A session may not normally occupy more than two of these timeslots in the conference programme. Any session organiser who thinks they will need more than two timeslots is encouraged to contact the conference organisers ahead of the session proposal deadline to discuss this.

An individual may not normally make more than two substantive contributions to the conference programme, as set out in the Guidelines for participation. Please remind contributors of this requirement when accepting paper proposals for a session. The conference organisers will also contact individuals making multiple programme contributions once all session proposals have been received.

For more information about these requirements, session organisers should read the following guidelines before submitting their session proposal:

All sessions will be reviewed by the AC2018 Conference Planning Committee before being accepted for the conference. The organisers hope to confirm formal acceptance of sessions by email before the end of March 2018.

About organising a plenary session, keynote lecture or other high-profile event

Publishers or others proposing a plenary lecture or other high-profile event for the conference programme are encouraged to contact the conference organisers (ac2018@rgs.org) as soon as possible.

Arranging session sponsorship by RGS-IBG Research Groups

Sessions do not need to be sponsored by a Society Research Group in order to appear in the programme, but session organisers may wish to seek the sponsorship of one of the Society's Research Groups for their session. 

Sponsorship normally consists of branding the session in the conference programme with the Research Group's name, and the opportunity to promote the session through the Research Groups communication networks. It does not usually cover the cost of speaker/presenter attendance unless specifically agreed with the Research Group. 

Opportunities for sponsorship by Research Groups are limited and may be on a competitive basis. Each Research Group will manage its own sponsorship process; please see the list of Research Group calls for session proposals. Session organisers should normally apply only to one Research Group for sponsorship; session organisers who feel that their proposed session reflects the interests of one or more of the Society's Research Groups are encouraged to contact them directly: visit www.rgs.org/ResearchGroups for a list of groups and contact information.

View or share a Call for Papers on the conference website

All session organisers are encouraged to share their Call for Papers through the conference website. This enables prospective delegates to find sessions suited to their interests, and helps session organisers to coordinate sessions on related topics. 

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