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How to propose a paper or poster

The conference organisers are delighted to announce that the conference call for papers and posters is open.

Prospective delegates are invited to submit a paper or poster proposal to the 'open' call (for sessions announced by the conference organisers), or to calls for papers for organised sessions announced by Research Groups and others.

Information for prospective presenters

Contributions to the programme

  • An individual may normally only make two substantive contributions to the annual conference - please read the guidelines for participation before submitting a paper proposal.
  • A single paper may only be presented once at the conference; that is, the same paper cannot be presented in multiple sessions. If you propose multiple papers for the programme, the conference organisers may contact you to clarify that these contributions are suitably distinct.
  • If your paper proposal to an organised session is unsuccessful, you are encouraged to re-submit the paper proposal for an 'open' session. Please note that the deadline for all programme submissions is Friday 16 February 2018.  
  • The Society does not publish a proceedings of conference, either online or in print. Paper titles will appear in the printed programme book, while abstracts will be available online and in the conference programme app. The conference organisers therefore do not require authors to submit their full paper to us before or after the conference. Session chairs or convenors may request a copy of the paper/presentation from authors to help with discussion in the session, but this is at their discretion.

Eligibility to contribute

  • Anyone can participate in the annual conference, and you do not need to be an RGS-IBG Fellow or member to attend (though discounted registration is available for those categories).
  • You do not need to be a member of a Research Group to propose a contribution to a Research Group sponsored session.
  • International delegates are especially welcome to propose a contribution to an organised session, or to organise a session.

Registration requirements

  • All programme contributors, except non-attending co-authors, must register to attend the conference by the early bird registration deadline (Friday 8 June 2018), and pay the appropriate registration fee. Registration will open in early 2018.
  • Some delegates, particularly those from low-income countries, may be eligible to be invited by a Society Research Group to receive waived registration fees as a Research Group Guest. Please contact the Research Group sponsoring your session for more information; applications must be submitted by the Chair of the Research Group in question.
  • If authors require confirmation of paper acceptance, for example for funding applications, please contact ac2018@rgs.org for assistance. These are unlikely to be issued earlier than late February 2018.

'Open' call for papers - sessions convened by the RGS-IBG conference planning committee

Members of the geographical and related communities are invited to submit paper or poster proposals to sessions organised by the RGS-IBG conference organisers. The organisers will use the paper titles, abstracts and keywords to group them into themed sessions and arrange a Chair for the session. Subject to scheduling limitations, the organisers do their best to accept all papers submitted to open sessions for the conference.

The information about papers accepted for organised sessions will be sent to the conference organisers by the session convenors and should not be resubmitted here by authors.

Contributions that do not fit within the themes of any organised sessions and/or have not been selected for organised sessions may be submitted for consideration in 'open' sessions.


Sessions convened by Research Groups and independent organisers

In addition to the 'open' call for papers and posters, sessions are proposed for the conference by Research Groups and other independent organisers. All prospective delegates are welcome to submit a paper proposal to any of the sessions advertised.

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