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Key dates and deadlines

The conference will take place from Wednesday 31 August to Friday 2 September 2016, with workshops and an opening event and drinks reception on Tuesday 30 August 2016. The following dates are tentative and subject to change - please check back regularly.

AC2016 Call for Sessions and Call for Papers/Posters (CfP) open

November 2015 to February 2016 (with various deadlines for organised session CfPs)

  • Session organisers (Research Groups or independent organisers) and the conference organisers advertise Calls for Papers to their sessions
  • Prospective delegates submit paper proposals to either:
    1. Organised sessions (by Research Groups or independent organisers)
    2. 'Open' call, with sessions to be convened by RGS-IBG conference planning committee

All session organisers and prospective delegates are asked to read the guidelines for participation before advertising a Call for Papers for their session, or before submitting a paper proposal to any session.

  • Propose an organised session  
  • Propose a paper or poster
  • Conference theme
  • View advertised Calls for Papers (coming soon)
  • Guidelines for participation

Session organisers may advertise their CfP on the conference website by sending a copy to AC2016@rgs.org.

Registration opens

January 2015

Online registration open. Deadline for reduced rate ('early-bird') registrations is Friday 10 June 2016, by which date all those listed on the conference programme (session organisers, chairs, presenting authors and discussants) must be registered.

Deadline for programme submissions (organised sessions, papers and posters)

Friday 19 February 2016

Prospective delegates should submit their paper and poster proposals to organised sessions and 'open' sessions.  The Calls for Papers for 'organised' sessions will have various submission deadlines, some well before 19 February 2016. 

Session organisers are asked to submit their completed session proposal forms to the conference organisers by Friday 19 February 2016. This should include information about all proposed papers and authors. The conference organisers will confirm receipt, and confirm acceptance a short time later.

Conference organisers confirm acceptance of sessions & papers

End of March 2016

Conference organisers will formally confirm acceptance of papers for the conference. Delegates may request letters of acceptance to make funding applications. Conference organisers will begin timetabling the programme.

Session organisers should convey planning information to participants in their sessions, for example length of time they can speak for, any special arrangements. Session organisers should also supply any special requirements to conference organisers.

Conference organisers will separately confirm acceptance of papers for 'open' sessions and organise papers into themed sessions within the conference programme.

Provisional conference programme available

Mid-May 2016

Provisional conference programme shared.  Session organisers and presenting authors are invited to make corrections and request final changes to titles and abstracts - requests should be emailed to AC2016@rgs.org by Friday 8 July 2016.

Deadline for early-bird (reduced rate) registration

Friday 10 June 2016

All those listed on the conference programme (for example; chairs, panellists, discussants, presenting authors and so on) should be registered by this date.

Final conference programme announced

Monday 11 July 2016

Final conference programme published on conference website. Session organisers, authors and presenters may make later changes on the website, but not in the programme book.  Room allocations are made and announced in early July 2016.

The last date for changes to the printed programme (titles, authors, abstracts) is Friday 8 July 2016.  Changes may be made to the online programme at any time up to and during the conference.

AC2016 conference takes place

The conference will take place from Wednesday 31 August to Friday 2 September 2016, with workshops and an opening event and drinks reception on Tuesday 30 August 2016. 



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