We are seeking a well-organised individual to provide efficient and accurate administrative support to the Venue Hire team.
The post holder will primarily be expected support the Head of Venue and Business Development, Events Executive and Events Coordinator with general administrative tasks as well as with sales, planning and delivery of events.
This includes communication in writing, on the phone, by email and in person with clients; setting up Collections showcase displays; filing; database input (room booking system); displays; customer invoicing; and other administrative support to enable a smooth and efficient office.
The post holder will be prepared to work flexibly (within the 35-hour week) to act as House Security Officer, be available to the client for guidance, and to oversee the services being provided.
They will also help to facilitate aspects of a small number of Venue Hire events, including liaison with associated contractors, and act as a point of contact for clients in the lead up to, and on the day of, an event. Training in setting-up and operating basic audio-visual and IT equipment will be provided.
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Closing date: Thursday 8 December, 5.00pm
This is a 12-month fixed term contract, which is subject to successful completion of a probationary period of three months.
The post is salaried at £22,495- £23,045 per annum with opportunities to earn overtime in support of events.
The post is based in South Kensington, London.
There are a range of benefits at the Society which include the following:
35-hour working week with flexi time, dependent on the business needs.
Option to work from home one or two days a week, dependent on the event schedule.
25 days annual leave per annum plus public bank holidays.
Society closure between Christmas and New Year, in addition to the basic annual leave allowance
Generous pension scheme - 3% employee, 7.5% employer.
Group Life Assurance at four-times basic annual salary.
Corporate eye care vouchers.
Cycle to work scheme.
Free 24-hour Employee Assistance helpline with available counselling support
To apply please email HR@rgs.org with a copy of your CV and a covering letter explaining your suitability for the post and how you fulfil the selection criteria, along with the monitoring form.
Applications must be received by 5.00pm on Thursday 8 December. Interviews are planned to take place during the week commencing 12 December. We thank, in advance, all candidates for applying and regret we are unable to write separately to those who are not selected for interview.
The Royal Geographical Society (with IBG) is committed to equal opportunities and values diversity in its workforce.
Our Grade II* listed building combines unique character with modern facilities to create a perfect venue for your event.
By placing a booking, you are permitting us to store and use your (and any other attendees) details in order to fulfil the booking.
We will not use your details for marketing purposes without your explicit consent.
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