The three-day RGS-IBG Annual International Conference attracts over 1,800 geographers from around the world.
The Annual International Conference 2019 will start on the evening of Tuesday 27 August 2019 and will end at 18.30 on Friday 30 August 2019. Sessions and papers may be scheduled in any of the timeslots from 9.00 on Wednesday 28 August 2019 to 18.30 on Friday 30 August 2019.
A conference opening plenary event and drinks reception will be held on the evening of Tuesday 27 August 2019 - all are welcome. Onsite delegate registration will be open from 10.00 on Tuesday.
Pre-conference workshops organised by the Society’s Research and Working Groups will take place on the afternoon of Tuesday 27 August 2019. Places are limited and should be booked in advance.
Session start and end times are as follows:
Session one: 9.00 to 10.40
Session two: 11.10 to 12.50
Plenary/lunch: 13.10 to 14.20
Session three: 14.40 to 16.20
Session four: 16.50 to 18.30
Evening: Usually 18.45 onwards
The RGS-IBG Annual International Conference 2019 will take place at the Society and Imperial College London. The postcode (for accommodation searches) is SW7 2AR. More information about the venue is available here.
Accommodation is not included in the conference registration fee and delegates are responsible for making their own arrangements. The conference organising committee cannot recommend or book accommodation for delegates. A large range of youth hostels, bed and breakfasts, self catering apartments, university rooms and hotels are within a one-and-a-half mile radius of the conference venue.
Imperial College London, which is hosting part of the conference, has reasonably priced B&B student accommodation available over the summer period. Delegates are encouraged to book online - Beit Hall and Prince's Gardens are both located close to the conference venues.
Other central London universities may also have summer accommodation available. Please see the London University Rooms website or individual university websites for more information.
Delegates are also encouraged to look at local transport links to the Society and consider hotels further away from the conference venue. The following further accommodation search options may also be helpful:
Youth Hostel Association
Hotel booking websites such as: laterooms.com, lastminute.com, hotels.com, booking.com and trivago.com, which allow you to search for accommodation by postcode and price range.
Other accommodation nearby includes (prices are approximate and per night):
Price range: £25-£45
Hyde Park Inn
Gallery Hyde Park
Astor Hyde Park Hostel
Meininger Hotel London
Price range: £50 - £100
Cromwell International Hotel
St Simeon B&B and Hostel
Price range: £100-£300
Kensington House Hotel
The Gore London
St. James Hotel Club
Eden Plaza Hotel
Grange Strathmore Hotel
The Bentley Hotel London
All conference delegates who need a visa to enter the United Kingdom are advised to arrange this as early as possible.
Visa support letters may only be requested from RGS-IBG once a delegate has had a submission accepted for the conference programme, paid the registration fee in full, and provided full contact details from a recognised institution. Letters are unlikely to be issued prior to March 2019.
To request an invitation letter for visa applications, please send an email to firstname.lastname@example.org and include the following information:
Your university/place of work's name and address, to which the letter will be sent (the letter cannot be processed without this information):
The dates you intend to be in the UK (arrival date and departure date):
Any additional information you would like included in the letter:
We will send an electronic copy; printed signed originals will be sent via post upon request.
The invitation letter from the conference organisers is not an official invitation to enter the UK. Delegates are expected to organise and pay for all their expenses. More information is available here.
London is easily accessible by a number of modes of transport. More information is available on the Visit London website. Other helpful sites for planning your travel in and around London include Transport for London, National Rail Enquiries, and the Trainline website.
More information about how to get to the Society is available here. Find out more about the conference venues here.
The conference organisers are pleased to offer registered conference delegates a crèche service for children between 8 months and 11 years old. The crèche is provided by Little Hens Childcare, an OFSTED-registered provider, whose staff are all first aid-trained, reference-checked, and CRB-checked.
The crèche will operate from 8.30 until 19.00 daily, allowing delegates to attend sessions with time for drop-off and pick-up at the start and end of each day. The crèche is located close to the conference session rooms.
Prospective delegates may make enquiries about the crèche to the conference organisers at email@example.com. Places will be allocated on a first-come, first-served basis to delegates who have completed their registration to attend the conference.
How to send an indication of interest
Send an email to firstname.lastname@example.org with your full name and affiliation (this is so that we can find your registration - it helps if you can send your email from the same address that you registered with). The email should also contain:
the dates you require childcare, and whether you need half or full-day care
the number and ages of your children
any special requirements you or your children may have
A submitted indication of interest is not a booking or guarantee of a place in the crèche. Those who have registered and indicated their interest will be given priority for booking a crèche place, on a first-come, first-served basis.
The RGS-IBG Annual International Conference is a space to exchange ideas and information. These are exchanged most effectively in an environment that is free of abuse or harassment, and one characterised by courtesy and respect. We are committed to safe and productive meetings for all attendees To this end, we expect all individuals who attend the conference to conduct themselves in a manner that establishes an atmosphere free from discriminatory practices, abuse, and harassment, as is associated with the Royal Geographical Society (with IBG). Those who violate the standards of professional and respectful conduct may be asked to leave the meeting immediately and without refund.
By placing a booking, you are permitting us to store and use your (and any other attendees) details in order to fulfil the booking.
We will not use your details for marketing purposes without your explicit consent.
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