The RGS-IBG Annual International Conference attracts over 2000 geographers from around the world. This year, the conference is taking place online, with an in-person core at the Society's building in London.
We are looking forward to welcoming you to the virtual sessions at the conference. Here we have gathered together key information about how to make the most of the virtual platform, and how to prepare for your virtual session.
Please read carefully and direct any questions to email@example.com
Get ready: Technical specifications and checklist
Before the event: Training sessions
Virtual Guide for Attendees
Virtual Guide for Presenters
Virtual Guide for Session Chairs
Virtual Guide for Technical Hosts
Sessions will be accessed through the Ex Ordo event platform, available here: https://event.ac2021.exordo.com/
Those registered for the conference will have access enabled to the virtual stages and to any uploaded content, prior to the conference. Access is enabled through the email account you used to register for the event. Any problems with this, contact us ASAP at firstname.lastname@example.org
Sessions are hosted on either Webex Events (the default, and the majority of sessions), Streamyard or Zoom (where additional joining instructions will be included). You must have registered for the virtual conference in advance to be able to access any of the live sessions or on demand content.
With nearly 500 sessions taking place over the four days of conference, it’s a busy and packed programme! We are encouraging session organisers and presenters to make full use of the opportunities of the platform to upload content in advance, to record their sessions for delegates to watch afterwards, and to post questions and engage in discussion (synchronously or asynchronously) on presenter pages. Uploading content in advance is also a good back-up option in case of technical difficulties. These are exciting new possibilities enabled by the virtual platform this year. They are both entirely opt-in, but we hope that many of you will take the chance to share your research with other delegates who may not be able to attend live owing to time-zones or other commitments.
To join a session, you will need to have downloaded and installed the correct software in advance of the conference and it must be on a desktop or laptop (PC or Mac). It is really important that you do this in advance, so that you aren’t delayed joining your sessions on the day. See our Get Ready page and our Virtual Guide for Attendees for more information and for links to download software. We also encourage you to take time ahead of the conference to browse the programme and identify sessions of particular interest to you, in addition to your own sessions, that you might want to attend. Except for a very few sessions, where this is clearly identified in the session details, you do not need to sign up to any sessions in advance.
Just like physical rooms at an in-person conference, our live stages open at the start of the day and remain open until the end of the last session. There will be multiple sessions on each stage. Between sessions, the stage remains open for the next session’s contributors to arrive and to do technical checks before their session starts.
It is crucially important that you keep to time in your sessions, whether you are chairing or presenting, so that the next session can start on time. Please be respectful and supportive of your colleagues, and ensure that your session ends promptly at the advertised time. We rely on you to help us make this work and keep the conference running to time. Please see our Virtual Guide for Session Chairs and our Virtual Guide for Presenters.
We have a Virtual Terrace, hosted using the Wonder.me platform, for you to head over to once your session has finished to continue the conversation. You can also visit the Virtual Terrace at any point during the conference. We will have ‘tables’ for postgrads and those new to the conference in the coffee breaks and at lunch time. This is password protected and for registered delegates - the password will be shared with you prior to the conference.
Throughout August, we will be holding a number of training sessions to help familiarise you with Webex Events and the virtual event space. These are aimed at session chairs, and at presenters and attendees. Sessions will last for up to one hour, and will begin with a 10-15 minute briefing followed by an opportunity to practise using the software. More information, including dates/times of sessions, and a form to sign up to attend, is available here. We strongly encourage you to attend so you can work through any technical issues ahead of the event.
If you would like to organise a technical run-through/rehearsal for your session, please request this as soon as possible by completing this form.
Recording of the plenary lectures will be captioned and available to view after the conference.
If you are presenting, we would advise using the live captions function within Powerpoint. Find out more here.
By placing a booking, you are permitting us to store and use your (and any other attendees) details in order to fulfil the booking.
We will not use your details for marketing purposes without your explicit consent.
You must be a member holding a valid Society membership to view the content you are trying to access. Please login to continue.
Join us today, Society membership is open to anyone with a passion for geography
Cookies on the RGS website