Please read this guidance before circulating your call for papers and submitting your session proposal.
The call for sessions, papers and posters has now closed. Submissions have now been reviewed and accepted by the conference organisers. If you have not yet heard from us, please contact us.
The draft programme for the conference has now been published. The theme for the Chair's plenaries is Borders, bordering and borderlands.
If you have any questions, please contact email@example.com. Please also see our Frequently Asked Questions guide.
There is more information below for prospective session organisers at the conference:
our code of conduct at the conference
key points to note
Research Group sponsorship
Please see our updated code of conduct policy for more information.
Sessions will be limited to TWO timeslots in the programme. A timeslot is 1 hour 40 minutes.
Sessions may take the form of presented papers, panels, practitioner forums, discussions, workshops, or something else. Innovative sessions and formats are encouraged, particularly for online sessions which make use of uploading 'on-demand' content in advance of sessions to be viewed ahead of time.
Please remind contributors of the limits on individual contributions when accepting abstracts/contributions for your session.
Session organisers should ensure that they have sufficient confirmed contributors to allow the session to go ahead if one or two withdraw. For paper sessions, we will consider those with four papers provided there are contingencies for replacing papers should any of the papers be withdrawn. For sessions with fewer than five papers, all presenters must register by the early-bird registration deadline (Friday 9 July 2021) so that the session can be confirmed as going ahead for the programme.
Sessions do not need to be sponsored by a Society Research Group in order to appear in the programme.
Session organisers are responsible for ensuring that their contributors register to attend the conference by the early bird deadline of Friday 9 July 2021. More information about registration is available here.
All sessions will be reviewed by the AC2021 Conference Planning Committee before being accepted for the conference.
Successful proposals, including the names and affiliations of session contributors, will be made public via the Society’s website and will be kept on record as part of the Society's historical archive.
Publishers or others proposing a plenary lecture or other high-profile event for the conference programme are encouraged to contact the conference organisers (firstname.lastname@example.org) as soon as possible to discuss this.
The RGS-IBG Postgraduate Forum have put together guidance for first-time session organisers, which you can read here.
Every effort is made to prevent timetable clashes for individuals in the conference programme and to minimise clashes for sessions sponsored by the same Research Group, or on a similar topic. In some cases, clashes cannot be avoided. All conference participants are asked to check the provisional programme carefully and advise the organisers of any potential problems, and to then also check the final programme for any changes.
Session organisers are asked to be as flexible as possible about scheduling arrangements, and to advise the conference organisers as early as possible about potential conflicts or challenges and special requirements (including AV/IT and room setups) that may affect the timetable.
Proposed session timings for AC2021 will be confirmed shortly.
Read answers to frequently asked questions about submissions for the conference programme.
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