Please read this guidance before circulating your call for papers and submitting your session proposal.
In light of the ongoing coronavirus outbreak, the 2020 annual conference has now been postponed to 2021.
The new dates for the conference are Tuesday 31 August to Friday 2 September 2021. The conference will take place in London, and will have the chair's theme of Borders, borderlands and bordering.
A revised timeline for the rescheduled conference will be published shortly, including a timeline for review of submitted programme proposals, registration arrangements, and more.
If you have any questions, please contact us at firstname.lastname@example.org.
Because we effectively hit pause on planning for the conference while we explored our options as to cancelling or postponing, we have not yet reviewed submissions for the programme.
We will carry out a full programme review in the autumn, and we will be in touch at that stage to confirm acceptance of proposals and to give accepted contributors the chance to amend, update or withdraw their proposals. All submissions received to the end of March 2020 are automatically accepted for consideration in that review process. You do not need to do anything further at this stage.
We also expect to be able to accept a number of new contributions for the programme at that time, subject to capacity.
A full timeline and more details of the review process, along with information about any additional calls for sessions, papers and posters, will be published in early autumn 2020.
Session organisers are responsible for ensuring that their contributors register to attend the conference by the early bird deadline. A revised deadline for early bird registration for the rescheduled will be announced shortly. More information about registration is available here.
Sessions may take the form of presented papers, panels, practitioner forums, discussions, workshops, or something else. Innovative sessions and formats are encouraged. More information about innovative formats is available here.
Sessions are scheduled into timeslots of 1 hour 40 minutes long. A session may not normally occupy more than two of these timeslots in the conference programme. Any session organiser who thinks they will need more than two timeslots is encouraged to contact the conference organisers (email@example.com) well in advance of the session proposal deadline to discuss this.
An individual may not normally make more than two substantive contributions to the conference programme. Please remind contributors of this requirement when accepting paper proposals for a session. The conference organisers will also contact individuals making multiple programme contributions once all session proposals have been received.
Session organisers should ensure that they have sufficient confirmed contributors to allow the session to go ahead if one or two withdraw. For paper sessions, we will consider those with four papers provided there are contingencies for replacing papers should any of the papers be withdrawn. For sessions with fewer than five papers, all presenters must register by the early-bird registration deadline so that the session can be confirmed as going ahead for the programme.
All sessions will be reviewed by the AC2021 Conference Planning Committee before being accepted for the conference.
Successful proposals, including the names and affiliations of session contributors, will be made public via the Society’s website and the conference programme booklet and will be kept on record as part of the Society's historical archive.
Publishers or others proposing a plenary lecture or other high-profile event for the conference programme are encouraged to contact the conference organisers (firstname.lastname@example.org) as soon as possible to discuss this.
The RGS-IBG Postgraduate Forum have put together guidance for first-time session organisers, which you can read here.
Every effort is made to prevent timetable clashes for individuals in the conference programme and to minimise clashes for sessions sponsored by the same Research Group, or on a similar topic. In some cases, clashes cannot be avoided. All conference participants are asked to check the provisional programme carefully and advise the organisers of any potential problems, and to then also check the final programme for any changes.
Session organisers are asked to be as flexible as possible about scheduling arrangements, and to advise the conference organisers as early as possible about potential conflicts or challenges and special requirements (including AV/IT and room setups) that may affect the timetable.
Proposed session timings for AC2021 will be confirmed shortly.
Sessions do not need to be sponsored by a Society Research Group in order to appear in the programme, but session organisers may wish to seek the sponsorship of one of the Society's Research Groups for their session.
Sponsorship normally consists of branding the session in the conference programme with the Research Group's name, and the opportunity to promote the session through the Research Groups communication networks. It does not usually cover the cost of speaker/presenter attendance unless specifically agreed with the Research Group.
Applications for sponsorship by Research Groups have now closed.
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