Please read the guidance for individual authors and presenters before submitting your paper or poster.
In light of the ongoing coronavirus outbreak, the 2020 annual conference has now been postponed to 2021.
The new dates for the conference are Tuesday 31 August to Friday 2 September 2021. The conference will take place in London, and will have the chair's theme of Borders, borderlands and bordering.
A revised timeline for the rescheduled conference will be published shortly, including a timeline for review of submitted programme proposals, registration arrangements, and more.
If you have any questions, please contact us at email@example.com.
Because we effectively hit pause on planning for the conference while we explored our options as to cancelling or postponing, we have not yet reviewed submissions for the programme.
We will carry out a full programme review in the autumn, and we will be in touch at that stage to confirm acceptance of proposals and to give accepted contributors the chance to amend, update or withdraw their proposals. All submissions received to the end of March 2020 are automatically accepted for consideration in that review process. You do not need to do anything further at this stage.
We also expect to be able to accept a number of new contributions for the programme at that time, subject to capacity.
A full timeline and more details of the review process, along with information about any additional calls for sessions, papers and posters, will be published in early autumn 2020.
There is more information below about:
our code of conduct at the conference;
guidance on contribution limits;
eligibility to contribute to the programme.
If you have any questions please contact us at firstname.lastname@example.org.
Please see our updated code of conduct policy for more information.
All programme contributors, except non-attending co-authors, must register to attend the conference by the early bird registration deadline, and pay the appropriate registration fee. The new deadline for early bird registration will be announced in early 2021
Some delegates, particularly those from low-income countries, may be eligible to be invited by a Society Research Group to receive waived registration fees as a Research Group Guest. Please contact the Research Group sponsoring your session, or the conference organisers, for more information. Applications must be submitted by the Chair of the Research Group in question.
Presenters and session organisers who are considering a virtual element and distance participation are asked to contact the conference organisers at email@example.com as early as possible, and well in advance of submitting a session or paper proposal. A reduced registration fee will apply for distance participation. To register at this rate please contact the conference organisers at firstname.lastname@example.org.
An individual may not normally make more than two substantive contributions to the conference programme (paper presenter, panel member, discussant, etc.). Those wishing to give a paper remotely would normally be limited to one remote presentation.
For timetabling purposes, a substantive contribution is defined as one where the individual concerned needs to be present in the session room, and so will only include session organiser if attendance is absolutely necessary. For individuals proposing multiple co-authored papers, an alternative presenter must be clearly nominated at the time of submitting the session/paper.
No official limit is placed on the number of times an individual can be chair of a session, but the conference organisers may not always be able to schedule sessions to prevent timetable conflicts, and potential chairs should bear in mind their other programme commitments before accepting invitations to chair an organised session.
A single paper may only be presented once at the conference; that is, the same paper cannot be presented in multiple sessions. If you propose multiple papers for the programme, the conference organisers may contact you to clarify that these contributions are suitably distinct.
The Society does not publish a proceedings of conference, either online or in print. Paper titles will appear in the printed programme book, while abstracts will be available online and in the conference programme app. The conference organisers therefore do not require authors to submit their full paper to us before or after the conference. Session chairs or convenors may request a copy of the paper/presentation from authors to help with discussion in the session, but this is at their discretion.
Successful proposals, including the names and affiliations of session contributors, will be made public via the Society’s website and the conference programme booklet and will be kept on record as part of the Society's historical archive.
If authors require confirmation of paper acceptance, for example for funding applications, please contact email@example.com for assistance.
We welcome attendance and participation from all members of the geographical and related communities/disciplines and other interested parties.
Anyone can participate in the annual conference, and you do not need to be an RGS-IBG Fellow or member to attend (though discounted registration is available for Society members).
You do not need to be a member of a Research Group to propose a contribution to a Research Group sponsored session.
International delegates are especially welcome to propose a contribution to an organised session, or to organise a session.
Given the content and nature of the annual conference, most student attendees are ordinarily at postgraduate level. If you are a student who is under 18 and are interested in participating in the conference, please contact the conference organisers at firstname.lastname@example.org to discuss this before submitting a proposal or registering.
By placing a booking, you are permitting us to store and use your (and any other attendees) details in order to fulfil the booking.
We will not use your details for marketing purposes without your explicit consent.
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