Please read the guidance for individual authors and presenters before submitting your paper or poster.
The call for sessions, papers and posters for AC2019 has now closed. Please direct any questions to firstname.lastname@example.org.
We will contact all those who have submitted a proposal for the conference programme by the end of March 2019 to confirm whether their contribution has been accepted. A provisional programme will be published in mid-May 2019.
Registration is now open for the conference. All those listed on the conference programme and attending in person are required to register and pay the appropriate registration fee.
More information about letters of paper acceptance and/or letters of invitation for visa applications is available in our guide to planning your attendance at the conference.
There is more information below about:
guidance on contribution limits;
eligibility to contribute to the programme;
If you have any questions please contact us at email@example.com.
An individual may not normally make more than two substantive contributions to the conference programme (paper presenter, panel member, discussant, etc.).
For timetabling purposes, a substantive contribution is defined as one where the individual concerned needs to be present in the session room, and so will only include session organiser if attendance is absolutely necessary. For individuals proposing multiple co-authored papers, an alternative presenter must be clearly nominated at the time of submitting the session/paper.
No official limit is placed on the number of times an individual can be chair of a session, but the conference organisers may not always be able to schedule sessions to prevent timetable conflicts, and potential chairs should bear in mind their other programme commitments before accepting invitations to chair an organised session.
A single paper may only be presented once at the conference; that is, the same paper cannot be presented in multiple sessions. If you propose multiple papers for the programme, the conference organisers may contact you to clarify that these contributions are suitably distinct.
The Society does not publish a proceedings of conference, either online or in print. Paper titles will appear in the printed programme book, while abstracts will be available online and in the conference programme app. The conference organisers therefore do not require authors to submit their full paper to us before or after the conference. Session chairs or convenors may request a copy of the paper/presentation from authors to help with discussion in the session, but this is at their discretion.
Successful proposals, including the names and affiliations of session contributors, will be made public via the Society’s website and the conference programme booklet and will be kept on record as part of the Society's historical archive.
If authors require confirmation of paper acceptance, for example for funding applications, please contact firstname.lastname@example.org for assistance. These are unlikely to be issued earlier than March 2019.
We welcome attendance and participation from all members of the geographical and related communities/disciplines and other interested parties.
Anyone can participate in the annual conference, and you do not need to be an RGS-IBG Fellow or member to attend (though discounted registration is available for Society members).
You do not need to be a member of a Research Group to propose a contribution to a Research Group sponsored session.
International delegates are especially welcome to propose a contribution to an organised session, or to organise a session.
Given the content and nature of the annual conference, most student attendees are ordinarily at postgraduate level. If you are a student who is under 18 and are interested in participating in the conference, please contact the conference organisers at email@example.com to discuss this before submitting a proposal or registering.
All programme contributors, except non-attending co-authors, must register to attend the conference by the early bird registration deadline (Friday 7 June 2019), and pay the appropriate registration fee.
Some delegates, particularly those from low-income countries, may be eligible to be invited by a Society Research Group to receive waived registration fees as a Research Group Guest. Please contact the Research Group sponsoring your session, or the conference organisers, for more information; applications must be submitted by the Chair of the Research Group in question.
We have very restricted capacity for distance participation at AC2019. Presenters and session organisers who are considering a virtual element and distance participation are encouraged to contact the conference organisers at firstname.lastname@example.org as early as possible, and well in advance of submitting a session or paper proposal. A registration fee still applies for distance participation; please contact the organisers for more information.
By placing a booking, you are permitting us to store and use your (and any other attendees) details in order to fulfil the booking.
We will not use your details for marketing purposes without your explicit consent.
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