Please read the guidance for individual authors and presenters before submitting your paper or poster
An individual may not normally make more than two substantive contributions to the conference programme (paper presenter, panel member, discussant, etc.).
For timetabling purposes, a substantive contribution is defined as one where the individual concerned needs to be present in the session room, and so will only include session organiser if attendance is absolutely necessary. For individuals proposing multiple co-authored papers, an alternative presenter must be clearly nominated at the time of submitting the session/paper.
No official limit is placed on the number of times an individual can be chair of a session, but the conference organisers may not always be able to schedule sessions to prevent timetable conflicts, and potential chairs should bear in mind their other programme commitments before accepting invitations to chair an organised session.
A single paper may only be presented once at the conference; that is, the same paper cannot be presented in multiple sessions. If you propose multiple papers for the programme, the conference organisers may contact you to clarify that these contributions are suitably distinct.
The Society does not publish a proceedings of conference, either online or in print. Paper titles will appear in the printed programme book, while abstracts will be available online and in the conference programme app. The conference organisers therefore do not require authors to submit their full paper to us before or after the conference. Session chairs or convenors may request a copy of the paper/presentation from authors to help with discussion in the session, but this is at their discretion.
Successful proposals, including the names and affiliations of session contributors, will be made public via the Society’s website and the conference programme booklet and will be kept on record as part of the Society's historical archive.
If authors require confirmation of paper acceptance, for example for funding applications, please contact firstname.lastname@example.org for assistance. These are unlikely to be issued earlier than March 2019.
We welcome attendance and participation from all members of the geographical and related communities/disciplines and other interested parties.
Anyone can participate in the annual conference, and you do not need to be an RGS-IBG Fellow or member to attend (though discounted registration is available for Society members).
You do not need to be a member of a Research Group to propose a contribution to a Research Group sponsored session.
International delegates are especially welcome to propose a contribution to an organised session, or to organise a session.
Given the content and nature of the annual conference, most student attendees are ordinarily at postgraduate level. If you are a student who is under 18 and are interested in participating in the conference, please contact the conference organisers at email@example.com to discuss this before submitting a proposal or registering.
All programme contributors, except non-attending co-authors, must register to attend the conference by the early bird registration deadline (Friday 7 June 2019), and pay the appropriate registration fee.
Some delegates, particularly those from low-income countries, may be eligible to be invited by a Society Research Group to receive waived registration fees as a Research Group Guest. Please contact the Research Group sponsoring your session, or the conference organisers, for more information; applications must be submitted by the Chair of the Research Group in question.
We have very restricted capacity for distance participation at AC2019. Presenters and session organisers who are considering a virtual element and distance participation are encouraged to contact the conference organisers at firstname.lastname@example.org as early as possible, and well in advance of submitting a session or paper proposal. A registration fee still applies for distance participation; please contact the organisers for more information.
Sessions convened by Research Groups and independent organisers
Sessions are proposed for the conference by Research Groups and other independent organisers. All prospective delegates are welcome to submit a paper proposal to any of the sessions advertised.
Please note that each call for contributions has its own deadline (generally much earlier than the main deadline of Friday 15 February 2019), and own process for submitting a paper proposal. Please read the call carefully and direct any questions to the session organisers.
If your paper proposal to an organised session is unsuccessful, you are encouraged to re-submit the paper proposal for an 'open' session, as below. Please note that the deadline for all programme submissions is Friday 15 February 2019.
View advertised Calls for Papers
'Open' call for papers - sessions convened by the RGS-IBG conference planning committee
Members of the geographical and related communities are invited to submit paper or poster proposals to sessions organised by the RGS-IBG conference organisers. The organisers will use the paper titles, abstracts and keywords to group them into themed sessions, and arrange a Chair for the session. Subject to scheduling limitations, the organisers do their best to accept all papers submitted to open sessions for the conference.
The information about papers accepted for organised sessions will be sent to the conference organisers by the session convenors, and should not be resubmitted here by authors.
Contributions that do not fit within the themes of any organised sessions and/or have not been selected for organised sessions may be submitted for consideration in 'open' sessions.
To submit a paper or poster proposal for an 'open' session, please complete the abstract submission form by Friday 15 February 2019. If you do not receive confirmation that we have received your submission within three working days, please contact the conference organisers at email@example.com.
Submit your paper to the open call
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