Please read this guidance before circulating your call for papers and submitting your session proposal.
The call for sessions, papers and posters for AC2019 has now closed. Please direct any questions to firstname.lastname@example.org.
We will contact all those who have submitted a proposal for the conference programme by the end of March 2019 to confirm whether their contribution has been accepted. A provisional programme will be published in mid-May 2019.
Registration is now open for the conference. All those listed on the conference programme and attending in person are required to register and pay the appropriate registration fee.
More information about letters of paper acceptance and/or letters of invitation for visa applications is available in our guide to planning your attendance at the conference.
If you have any questions about organising a session for the conference, please contact the organisers at email@example.com.
Sessions may take the form of presented papers, panels, practitioner forums, discussions, workshops, or something else. Innovative sessions and formats are encouraged. More information about innovative formats is available here.
Sessions are scheduled into timeslots of 1 hour 40 minutes long. A session may not normally occupy more than two of these timeslots in the conference programme. Any session organiser who thinks they will need more than two timeslots is encouraged to contact the conference organisers (firstname.lastname@example.org) well in advance of the session proposal deadline to discuss this.
An individual may not normally make more than two substantive contributions to the conference programme. Please remind contributors of this requirement when accepting paper proposals for a session. The conference organisers will also contact individuals making multiple programme contributions once all session proposals have been received.
Session organisers should ensure that they have sufficient confirmed contributors to allow the session to go ahead if one or two withdraw. For paper sessions, we will consider those with four papers provided there are contingencies for replacing papers should any of the papers be withdrawn. For sessions with fewer than five papers, all presenters must register by the early-bird registration deadline (Friday 7 June 2019) so that the session can be confirmed as going ahead for the programme.
All sessions will be reviewed by the AC2019 Conference Planning Committee before being accepted for the conference. The organisers hope to confirm formal acceptance of sessions by email before the end of March 2019.
Successful proposals, including the names and affiliations of session contributors, will be made public via the Society’s website and the conference programme booklet and will be kept on record as part of the Society's historical archive.
Publishers or others proposing a plenary lecture or other high-profile event for the conference programme are encouraged to contact the conference organisers (email@example.com) as soon as possible to discuss this.
We have very restricted capacity for distance participation at AC2019. Presenters and session organisers who are considering a virtual element and distance participation are asked to contact the conference organisers (firstname.lastname@example.org) as early as possible, and well in advance of submitting a session proposal. Please note that session proposals including a virtual element and/or distance participation will need to present a clear rationale for including this element. A registration fee still applies for distance participation; please contact the organisers for more information.
Every effort is made to prevent timetable clashes for individuals in the conference programme and to minimise clashes for sessions sponsored by the same Research Group, or on a similar topic. In some cases, clashes cannot be avoided. All conference participants are asked to check the provisional programme carefully and advise the organisers of any potential problems, and to then also check the final programme for any changes.
Session organisers are asked to be as flexible as possible about scheduling arrangements, and to advise the conference organisers as early as possible about potential conflicts or challenges and special requirements (including AV/IT and room setups) that may affect the timetable.
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