Travelling has been deeply ingrained in academic life and academic researchers are amongst the highest emitters of anthropogenic greenhouse gas emissions. For a conference such as this, one of the biggest environmental impacts, by a long way, comes from the travel of delegates.
But, we recognise that many colleagues coming from long distances work hard to make the most of their travel to the UK/Europe, including setting up other meetings/collaborations/visits while they are here. We are also keenly aware of the power disparities involved in the fact that this conference takes place in the UK. We do not want to disadvantage or discourage international colleagues, and particularly those from the Global South from attending, or to place additional barriers in their way.
Moreover, conferences such as this are an important part of academic life. They allow scholars at all career stages, particularly early stages, to see how their discipline is enacted; they are a forum for exchanging and testing ideas and new lines of enquiry; for the establishment of new connections and collaborations; and, for some academics, they can provide a sense of belonging. You can find out more about our policies on sustainability and how we work to make the conference as sustainable as possible under its current model.
Piloting options for distance participation
At this year's annual conference, we are exploring and piloting new options for virtual and distance participation. These will include both sharing content 'out' from the conference, and bringing people 'in' remotely to participate in conference sessions. As details are confirmed, we will add them here.
We are keen to explore innovative formats in this area. If you are interested in taking part or have ideas for virtual and distance participation, please contact us (email@example.com) as early as possible, and well in advance of submitting a session proposal.
We’re looking for suggestions from the community about what this could look like, and particularly how we make this work practically, building on what we already do. We encourage you to think creatively about how this would work, and how this will benefit both those attending in person and those participating remotely, and to build this into your session proposals where relevant.
If you are interested in including remote participation in your session proposal, it would be extremely helpful if you could think about exactly what you would need, in terms of practical details, to make the session work as you plan – e.g. connecting with remote presenters via Zoom, pre-recorded presentations, etc. – and add these details to your completed session proposal form when you come to submit it. In particular, think about what you have seen work well at other events, and what you’ve seen work less well (and so might want to avoid). If you can, be specific about particular programmes or technology that you have seen work well.
Should your session be accepted for conference and for distance participation support, we would then work with you on the distance elements to make the session a success.
If you are taking part in an organised session, please work with your session organisers to ensure details for your distance participation are included in the completed session proposal form.
Please note that those wishing to give a paper remotely would normally be limited to one remote presentation.
A reduced registration fee applies for distance participation, of £52 for RGS-IBG members and £62 for non-RGS-IBG members. To register at this rate please contact the conference organisers at firstname.lastname@example.org.
Please direct any questions to email@example.com.