We are committed to making the conference as accessible as we can to all delegates, in person and online. If you have any questions about accessibility at the conference that are not covered below, please contact us at ac2023@rgs.org
We encourage you to use the space in the programme submission and registration forms to let us know about any accommodations you may require. This information is confidential and will only be shared with key parties with your permission (e.g. your session chair). Where we cannot provide a specific accommodation this time, we will be as clear as we can so that you can plan accordingly.
Online spaces
Further information about arrangements for the 2023 conference will be published shortly.
Captioning of session recordings
Session recordings will be auto-captioned before upload.
Guidance on making presentations accessible
We will include guidance on how to make your presentations more accessible in our guide for presenters.
Asynchronous content
To help delegates make the most of the opportunities provided by the virtual platform, we are encouraging session organisers and presenters to upload content in advance and to record their sessions for delegates to watch afterwards. Uploading content in advance is also a good back-up option in case of technical difficulties. They are both entirely opt-in, but we hope that many of you will take the chance to share your research with other delegates who may not be able to attend live owing to time-zones or other commitments.
Sign language interpretation
Sign language interpretation can be provided upon request, in-person or in online sessions. Please include this as a request with your conference registration, or email us at ac2023@rgs.org to request.
Conference venue
The in-person sessions will be held at the Royal Geographical Society (with IBG) and Imperial College London. Further information about conference session locations and their accessibility will be published in due course.
Getting to and around London
More information will be added shortly.
For getting to London, if you are travelling by rail, the Rail Europe website has information about accessible train travel in the UK. You may also want to look at the Passenger Assist pages on the National Rail Enquiries website.
Complimentary support registration
If you wish to be accompanied at the conference, please let us know by contacting us at ac2023@rgs.org so we can arrange an appropriate complimentary registration.
Quiet spaces
We will have quiet space available for decompression at the in-person conference - please see the information about the recovery space in our guide to inclusivity and safety at the conference. We will also have quiet private space available (e.g. for breastfeeding, or for prayer).
Catering
We will be serving only vegetarian and vegan food, with gluten-free and allergy sensitive options. Please make use of the questions on conference registration to make us aware of any dietary requirements.
Crèche
We offer registered conference delegates attending in person a crèche service for children up to 12 years old. The crèche is provided by Little Hens Childcare, an Ofsted-registered provider, whose staff are all first aid-trained, reference-checked, and CRB-checked. Places will be allocated on a first-come, first-served basis to delegates who have completed their registration to attend the conference. For more information please see our guidance on planning to attend the in-person conference when this is published.