Our large conferences package includes exclusive use of our spacious Ondaatje Lecture Theatre with a fully integrated system for plenary sessions, bespoke LED lighting to compliment your branding, and a digital desk with various options and capabilities. The nearby Map Room, Main Hall and Education Centre are three flexible and unique spaces to host delegates for networking and catering breaks.
RGS provides a very special venue for events and I have always loved the Ondaatje Theatre in particular. Despite its impressive capacity, it is a surprisingly intimate space enabling the audience to fully engage with the speakers.
Institute of Economic Affairs
Package offer
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Exclusive use of the Ondaatje Lecture Theatre for plenary sessions
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Use of the Map Room, Main Hall and Education Centre as breakout space for networking and catering
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Full AV setup in the Ondaatje Lecture Theatre
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Entry to the building via the Exhibition Road entrance
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Availability Monday to Sunday for a full or half day between 8am and 5.30pm
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Our dedicated venue hire team to support you on the day
Event spaces
Our state-of-the-art Ondaatje Lecture Theatre is fully equipped with award-wining AV systems to deliver successful and impactful conferences. The Theatre stage can be set with a lectern as well as a formal panel table or relaxed armchairs for an informal interview style. The Theatre has a maximum capacity of 700 and comfortably accommodates 450 delegates for an all-day conference.
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Ground floor: 422 seats
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Balcony: 278 seats
The nearby Map Room, Main Hall and Education Centre make a stunning setting for refreshment and networking breaks accommodating up to 450 delegates standing combined (150 per room). Steeped in history, the Map Room and Main Hall are also perfect backdrops to host exhibitors and stands – get in touch with the venue team to discuss your numbers and setup, and we would be pleased to advise how many exhibitors can be accommodated.
For conferences with 300 or fewer delegates, our bright and spacious Education Centre space can alternatively be utilised for breakout sessions.
If you’re in need of a green room or meeting space, we have four meeting rooms at the venue which can be added on to your conference package. With the Drayson and Sunley Rooms on the ground floor, and the Council and Lowther Rooms on the first floor, all meeting rooms can accommodate up to 18 in a boardroom style and come equipped with standard AV.
Audio and visual
The standard AV setup in the Theatre includes:
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Panasonic laser projector
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Lectern and lectern microphone
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Laptop
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Remote control for presentations
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Speaker system
We can also provide the additional equipment should you need:
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Six table microphones
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Four handheld microphones
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Three to six lapel microphones (depending on the number of technicians)
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Two screens in front of the stage for a comfort monitor and a timer monitor
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Full control of the lighting including changing the colour of the LED strips and sails
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Balcony lights can be switched off for smaller groups
Catering
Catering can be served in the Map Room, Main Hall and Education Centre. Partner with the Society’s trusted caterers, Lodge Catering, to organise catering for your event.
Find out more
Accessibility
There are two spaces in the Ondaatje Lecture Theatre for wheelchair users, but should you require additional spaces then please do contact us in advance. A ramp can be provided for speakers to access the stage. There are a set of steps on the ground floor of the venue (connecting the Theatre to the ambulatory), but a stair lift is available for wheelchair users.
Please contact us in advance if you have any queries about accessibility.