The Society’s Medals and Awards celebrate achievement and success across the breadth and diversity of work in geography. The responsibilities of the Medals and Awards Sub-Committee are to ensure that nominations are eligible for consideration and to recommend recipients on an annual basis for approval by Council.
The Sub-Committee is chaired by the President, or by a Vice President nominated by the President.
Membership of the Sub-Committee consists of the Society’s three Honorary Secretaries and three external members, ensuring representation of human and physical academic geographers and from the Society’s professional, educational and/or expedition communities. The Sub-Committee proposes a fourth external member who has a background in physical, particularly environmental, geography is added to the sub-committee membership going forward (from 2021) to aid the representation of physical geography in the medals and awards.
Members are approved by Council to serve a three-year term. The Director attends the meetings and participates in an advisory capacity. Meetings of the Sub-Committee are organised by the Director’s Office.
Frequency of meetings
The Sub-Committee meets annually in March. If approved to do so by Council, there is provision for the Sub-Committee to hold an extraordinary meeting at a different time of year should the Society be in receipt of a new award that is outside the usual cycle. Council can co-opt up to two additional members with specific expertise if appropriate to do so to assess nominations for new Awards outside the usual cycle.
The Sub-Committee shall be quorate when 50% of its members are present, in person or through teleconferencing.
Decision-making shall be by consensus as far as possible. If a vote is required, each member shall have one vote and the Chair shall have the casting vote.
The duties of the Sub-Committee shall be:
To have oversight over the Society’s Medals and Awards and the nomination process
By providing strategic guidance to Council on any new areas for Medals and Awards
By proposing to Council any recommendations for changes to the descriptors for Medals and Awards (within the terms of any relevant endowments) and/or to the nomination form
By ensuring that the deadline for nominations is at least six weeks before the Sub-Committee meeting and that nominations are circulated at least two weeks before the Sub-Committee meeting
By ensuring that nominations are made by members and Fellows of the Society (including staff Fellows at the Society, with the exception of Sub-Committee members, including the Director)
By ensuring that no late nominations are accepted after the paperwork for the Sub-Committee meeting has been circulated.
To review nominations for Medals and Awards
By reviewing nominations across all categories of Medals and Awards at the Sub-Committee meeting
By considering nominations across the breadth and diversity of geography
By adhering to the Society’s commitment to equality, diversity and inclusion in the assessment of nominations
By agreeing the recipients of Medals and Awards to be recommended to Council.
To recommend the recipients of Medals and Awards to Council
Terms of this Authority
This paper is approved by the Council for a period of three years after which it will automatically lapse unless renewed by the Council.
In any event, the Council may, by ordinary resolution, revoke or amend this authority as it deems fit.