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Exhibiting and advertising

During the weekend, organisations have the opportunity to exhibit and advertise their products to delegates.

The Explore symposium is our annual expedition and field research planning weekend, and is the largest gathering of its kind.

To complement Explore's extensive programme of talks and workshops, a small number of key organisations are invited to exhibit, and/or advertise in the delegates’ notes. The event is a unique opportunity for organisations to showcase their products and services to individuals involved in all aspects of expeditions, field research and adventure travel, and support this exciting aspect of the Society’s work.

The weekend regularly attracts over 250 delegates and over 100 leading field scientists and explorers to the Society’s headquarters in London. Explore delegates include both professional organisers of expeditions and research programmes, as well as expedition leaders from the university, school, military, media and adventure communities.

Delegates from previous years have commented on how much they have gained from being able to discuss their needs with exhibitors’ expert staff, seeing the products first-hand or even being given a demonstration of how the equipment and/or services can best be applied to their expedition.



The Explore symposium is held in various spaces throughout the Society's building. Spaces are allocated on a first-come-first-served basis, so early booking is advised.

  • Early Bird standard exhibition space: £600 (booked before 1 October 2024)

  • Standard exhibition space: £720 (booked after 1 October 2024)

  • Sole-trader/small business exhibition space: £350

  • Charity/not-for-profit exhibition space: £240

All prices are inclusive of VAT at 20%.


Exhibitor benefits

  • Contact with over 400 attendees

  • Display facilities provided (display board, table, chairs)

  • Full attendance at Explore for up to two representatives (including lunch and refreshments)

  • 100-word profile in the delegate notes and on the website

  • VIP access to the main auditorium for talks and workshops

  • Additional advertising in the delegate notes is also available


Advertising in the delegate notes

Delegate notes are given to all attending delegates. Costs of advertising are as follows: 

  • Full A4 page, inside cover, colour advertisement: £600

  • Full A4 page colour advertisement: £432

  • Half A4 page colour advertisement: £215

All prices are inclusive of VAT at 20%.


If you are interested in exhibiting or advertising at the Explore symposium, please contact us at or give us a call on +44(0)20 7591 3030 between 10.00am and 5.00pm, Monday to Friday.