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Conference delegates networking over lunch in the garden

Planning your in-person attendance

Planning to attend the 2027 conference in-person at the University of Bristol? Find everything you need to plan your visit.

On this page

Travel

Travelling from outside the UK

If travelling to the conference from outside the UK, read the latest government advice and guidance on travel restrictions and entering the UK. Delegates attending the conference in person will be expected to abide by this advice.

Travelling to Bristol

Further information on travelling to the University of Bristol will be available in Spring 2027.

Accommodation

Accommodation is not included in the conference registration fee and delegates are responsible for making their own arrangements. The conference organising committee cannot recommend or book accommodation for delegates.

Further information on accommodation options near the University of Bristol will be available in Spring 2027.

The following accommodation search options may also be helpful

Important: only use official booking websites or travel agents to book your accommodation. Use travel booking services provided by your institution wherever possible. Be vigilant of emails claiming to offer accommodation packages and do not respond to, or click links contained within, unsolicited emails. If you have questions, please email ac2027@rgs.org to contact the conference organisers.

Visas

All conference delegates who need a visa to enter the United Kingdom are advised to arrange this as early as possible.

Proof of registration to support a visa application can only be provided by the Society after the delegate's submission has been accepted for the conference programme, the full in-person registration fee has been paid, and complete contact details from a recognised institution have been provided. We will send an electronic copy of the letters; printed and signed originals will be sent via post upon request. Further information on requesting a letter will be available in early 2027.

The proof of registration from the conference organisers is not an official invitation to enter the UK.

Delegates are expected to organise and pay for all their expenses.

Internet access

Further information on accessing the internet at the University of Bristol will be available in Spring 2027.

Childcare

The conference organisers are pleased to offer registered conference delegates a crèche service for children up to 11 years old. The crèche is provided by Little Hens Childcare, an Ofsted-registered provider, whose staff are all first aid-trained, reference-checked, and DBS-checked.

The crèche will operate daily from 8.30am-7.00pm, from Wednesday 2 September to Friday 4 September, allowing delegates to attend sessions with time for drop-off and pick-up at the start and end of each day. The crèche will be located close to the conference session rooms.

Please note that delegates will be required to complete registration before a booking is confirmed.

Further details on how to reserve a space will be available once registration for the 2027 conference is open.

Funding

We regret that we are unable to contribute to the costs of conference registration or attendance (travel, accommodation or any other expenses) for any conference delegate other than invited Chair's plenary speakers, beyond the Research Group guest scheme.

The conference organisers are able to issue a letter confirming the acceptance of your contribution to the programme to support a funding application from your institution or another body. Further details on how to request a letter will be released after submission decision notifications are sent out in Late April.