Registration
Registration for the conference will open in spring 2027.
By registering to attend the conference, you agree to abide by the conference code of conduct.
Registration fees
Rates for next year’s conference will be available ahead of registration opening in spring 2027.
How to register
Registration will take place via the Ex Ordo platform.
We will have in-person and online-only rates available. In-person rates also include full access to all online sessions and content.
If you are attending in person, you can opt to attend for all three days, or for one-day only. We also have the option to add a second day to your one-day registration, at an additional fee of £60.
You will have the option to pay immediately by card, or to request an invoice to pay by bank transfer.
If you are a university administrator and need to book several colleagues onto the conference, please contact us for support at ac2027@rgs.org
Student attendees
Given the content and nature of the Annual International Conference, most student attendees are ordinarily at postgraduate level.
If you are a student under the age of 18 interested in participating in the conference, please contact the conference organisers before registering.
Tax treatment for online registration (non-UK institutions only)
If you represent an institution outside the UK paying for a delegate to attend the conference online-only, please read our policy on tax treatment before registering through the online portal.
Membership renewal and registering for the conference
Current Fellows or Members can pay for their membership renewal at the same time as registering for the conference. Please contact ac2027@rgs.org for assistance.
We can issue both charges on a single invoice/receipt, suitable for professional expenses claims.
Cancellation policy
All bookings are non-refundable unless a medical certificate or similar evidence can be produced, or unless the Society needs to cancel the event. Cancellations due to a visa refusal can be considered under this policy.
If a delegate cancels their booking by producing a medical certificate or similar evidence, cancellations made up to four weeks in advance will incur a £30 administration fee, and cancellations made thereafter will incur a £60 fee.
If a delegate changes their booking from in-person to online-only, we will refund the difference between the in-person rate already paid and the equivalent online-only one. Changes of this nature made up to four weeks in advance will incur a £20 admin fee, and changes made thereafter will incur a £40.
We cannot give any refunds for cancellations made less than seven days before, during, or after the event.
The Society reserves the right to refuse any booking or admission to any event without giving a reason.
If the Society is unable to deliver the in-person element, then the difference between the appropriate in-person and virtual rate will be fully refundable by the Society to those delegates who have registered for the in-person event. All presentations will be moved online.
Responsibility for any travel costs incurred in connection with attending the conference rests with the attending delegate, and the Society does not take any responsibility for these. We strongly recommend that delegates take out appropriate travel insurance, including coverage for cancellation of flights and accommodation, and make refundable bookings where possible.
Waivers and discounts
We regret that we are unable to contribute to the costs of conference registration or attendance (travel, accommodation or any other expenses) for any conference delegate other than invited Chair's plenary speakers, beyond the Research Group guest scheme.
Delegates who need financial support to attend the conference are advised to look for funding from their own institutions or other sources.
Research Group guest registrations
Research Group guests receive complimentary registration for the online conference or for one or more days of conference, at the invitation of the Research Group and the conference organisers. Assistance with travel and accommodation costs is not included.
More information on how to apply will be available when registration opens in spring 2027. Applications to the scheme must be made on your behalf by a suitable sponsoring Research Group.
Acceptance letters
The conference organisers are able to issue a letter confirming the acceptance of your contribution to the programme to support a funding application from your institution or another body.
Further details on how to request a letter will be released after submission decision notifications are sent out in Late April.
Society Fellows and Members discount
With a Society Fellowship and Associate Fellowship you benefit from the discounted registration fees for conference attendance.
Code of conduct
The Society's annual conference code of conduct applies to all delegates and participants.
Policy on tax treatment for online-only registrations
Online-only conference registration is VAT-free if a non-UK institution pays the fee directly or via purchase order.
Frequently asked questions - Annual International Conference
Read answers to frequently asked questions about submissions for the conference programme.
Key dates and deadlines
The 2027 conference will take place at the University of Bristol and online, from Tuesday 31 August to Friday 3 September 2027.