Guidance for presenters

Conduct at the conference

By submitting a proposal for the conference programme, you agree to abide by the conference code of conduct.

Delegates will be limited to ONE paper presentation and ONE panel/workshop contribution, OR TWO panel/workshop contributions. The role of discussant is included as a panel/workshop contribution.
A single paper may only be presented once at the conference.
We cannot guarantee to resolve all timetable clashes for non-presenting co-authors where they are involved in multiple sessions.
Sessions can be in-person, hybrid or online. For organised sessions, the session organiser(s) will decide on the session format, consulting with the session contributors, and by final agreement with the conference organisers.
We reserve the right to move individual papers submitted via the open call to an online format to ensure the best sessions.

All programme contributors, except non-attending co-authors, must register to attend the conference by the early bird registration deadline of Friday 13 June 2025, and pay the appropriate registration fee.
Some delegates, particularly those from low-income countries, may be eligible to be invited by a Society Research Group to receive waived registration fees as a Research Group Guest. Please contact the Research Group sponsoring your session, or the conference organisers, for more information. Applications must be submitted by the Chair of the Research Group in question. The scheme will open for applications in early 2025.

We welcome attendance and participation from all members of the geographical and related communities/disciplines and other interested parties.
Anyone can participate in the annual conference, and you do not need to be an RGS-IBG Fellow or Member to attend (though discounted registration is available for Society members).
You do not need to be a member of a Research Group to propose a contribution to a Research Group sponsored session.
International delegates are especially welcome to propose a contribution to an organised session, or to organise a session.
Given the content and nature of the annual conference, most student attendees are ordinarily at postgraduate level. If you are a student who is under 18 and are interested in participating in the conference, please contact the conference organisers at ac2025@rgs.org to discuss this before submitting a proposal or registering.

The Society does not publish a proceedings of conference, either online or in print. The conference organisers therefore do not require authors to submit their full paper to us before or after the conference. Session chairs or convenors may request a copy of the paper/presentation from authors to help with discussion in the session, but this is at their discretion.
Successful proposals, including the names and affiliations of session contributors, will be made public via the Society’s website and will be kept on record as part of the Society's historical archive.
If authors require confirmation of paper acceptance, for example for funding applications, please contact ac2025@rgs.org for assistance.