Information for exhibitors

We are delighted to announce details of exhibitor options for the upcoming RGS-IBG Annual International Conference 2025. Prices are inclusive of VAT. To book any of these packages, please complete and return a copy of this form to ac2025@rgs.org

Download exhibitor booking form

Available exhibitor packages

Standard Package - £1,080

This includes:

• 1 x table/space;
• 2 x 3-day staff pass (3-day in-person attendance and virtual access);
• 1 x advert (will go to conference mailing list and be included in conference programme app).

Basic Package - £695

This includes:

• 1 x table/space;
• 1 x 3-day staff pass (3-day in-person attendance and virtual access).
• 1 x advert (will go to conference mailing list and be included in conference programme app).

Advert only - £310

• 1 x advert (will go to conference mailing list and be included in conference programme app).

Extras (can only be added to an existing package)

• Extra table/space - £495;
• Extra advert - £260;
• Extra 3-day staff pass (3-day in-person attendance and virtual registration) - £260;
• Extra 1-day staff pass (1-day in-person attendance and virtual registration) - £135.

Key information

• There is no charge for including a named lecture on the programme.
• For exhibitors wishing to hold an in-person networking event (e.g. a book launch or drinks reception), prices are available on request. No room hire fee will be charged, but catering costs must be covered by the organising exhibitor.
• Publishers wishing to purchase conference attendance only are directed to the conference registration pages.
• We will not be offering printed programme books or delegate packs at this year's conference.

Cancellations

Exhibitor packages for the conference are non-refundable except in the circumstances of the Society having to cancel the conference and/or the in-person event. In such circumstances we would either convert your booking to a virtual one or refund your booking.