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Making the most of the online platform

This page provides information on how presenters and session organisers can make the most of the Ex Ordo platform's functionalities before, during, and after the conference.

On this page

Navigating the Ex Ordo event space

Browsing the programme

The programme can be accessed using Ex Ordo's virtual event space. From August 2026, please note that you will need to log in using the email address that you used to register for the conference.

Click the 'at a glance' tab to view the full programme, where you can also download and print a hard copy (PDF version).

Use the search bar (in the top right corner of the event space) to explore the programme by presentation title, session, author, or topic.

To find details of papers included in Research Group-sponsored sessions, head to the 'discover' page. Here, you will be able to find contributions being made at the conference to your specialist field of interest.

Browse the online programme

Session formats explained

There are three types of session format at the conference: in-person only, hybrid, and online-only.

The format for each conference room is listed in the online programme, in parentheses after the name of the room. The format of the room determines the format of the session: in-person sessions take place in 'in-person only' rooms, hybrid sessions take place in 'hybrid' rooms (and online via Zoom), and online sessions take place in 'online-only' rooms (called 'stages').

All in-person sessions will take place in a room at Imperial College London or the Royal Geographical Society (with IBG). All hybrid sessions will take place at the Royal Geographical Society (with IBG). Online-only sessions will take place via Zoom.

All sessions and rooms (or 'venues') are listed in the 'at a glance' view of the programme on the online event space, which offers the definitive and most comprehensive guide to the conference.

Hybrid and online rooms are also listed in the 'live' section of the online event space. Each hybrid or online room has its own 'stage' which can be accessed from this page.

Important note: sessions in hybrid and online rooms may appear to be listed twice in your version of the programme (one listing is for the in-person venue, and the other is for the online stage), but the timings will always be the same.

Joining sessions as an in-person delegate

Delegates attending the conference in London should join in-person only and hybrid sessions in-person.

Delegates at the conference in London can participate in online-only sessions via the 'live' section of the event space by finding quiet space at the conference venue.

Read our guidance on attending the in-person conference

Joining sessions as a virtual delegate

Delegates attending the virtual conference can access hybrid and online-only content via the 'live' section of the online event space.

To join an online or hybrid session, find the session you are intending to join in the online programme, then click 'view stage' under 'ways to watch' (the box to the right of the session description). You will be taken to the online 'stage' and, from there, given the option to 'click to join' the livestream.

Sessions taking place in-person only will not be live-streamed to online delegates or available for these delegates to join.

Read our guidance on attending the virtual conference

Download and use the conference app

A mobile guide will be available for all delegates to download through the Ex Ordo app, allowing you to take the conference programme with you on the move and curate your own personalised schedule. Please note that online only sessions do not appear in the mobile guide.

Details on how to download the app will be available in summer 2026.

Upload a personal biography

Authors and session organisers are encouraged to upload a personal bio which will be visible to other delegates in the conference programme and mobile guide.

To upload a personal biography:

  1. Log in to Ex Ordo using your account email and password.
  2. Click on the 'presentations' tab at the top of the page. A list of your papers (not panel contributions) will be visible. (If any submissions are not listed, you will not be able to make changes to these).
  3. Click on the relevant submission and its information box will expand; click 'edit' at the bottom of the box.
  4. Work through the seven-step workflow to confirm which authors will be presenting at the conference (step 1), and include a personal biography (step 2). You will also be given the option to upload presentation files to attach to your paper in the programme (steps 3-6): you can upload slides (step 3), poster files (step 4), papers/articles (step 5), pre-recorded video files (step 6), and images (step 7). Add files now if you wish, or return to do so later.
  5. Work through the six steps, clicking 'done' at the bottom of each, and then click 'done' at the end of step 7 to save your changes and upload your files.

Note, author biographies be visible in the conference's virtual event space as well as in the mobile guide.

Upload presentation files and asynchronous content

Paper/poster authors have the option to upload files in advance of the conference for other delegates to view in before, during, or after the conference.

You can upload presentation slides, copies of your paper/poster, images, and pre-recorded video files. We encourage authors to make the most of this functionality before the conference commences.

If your paper features as part of an online or hybrid session, we particularly encourage you to upload a pre-recorded video of your presentation in case technical issues prevent a live presentation from taking place on the day.

To upload materials:

  1. Log in to Ex Ordo using your account email and password.
  2. Click on the 'presentations' tab at the top of the page. On the next page, a list of your paper or poster contributions (not panel contributions) will be visible on the next page. (If any submissions are not listed, you will not be able to make changes to these).
  3. Click on the relevant submission and its information box will expand; click 'edit' at the bottom of this box.
  4. Work through the seven-step workflow to confirm which authors will be presenting at the conference (step 1), include a personal biography (step 2), and upload relevant materials. You will be given the option to upload slides (step 3), poster files (step 4), papers/articles (step 5), pre-recorded video files (step 6), and images (step 7).
  5. Work through the six steps, clicking 'done' at the bottom of each, and then click 'done' at the end of step 7 to save your changes and upload your files.

Presentation files will not be visible in the mobile guide, only in the online event space.

Ask the organisers: drop-in sessions

We will host a series of drop-in sessions to give presenters and Chairs the opportunity to ask questions of the organisers, and to familiarise themselves with Zoom's functionalities. This will be particularly helpful to those presenting online via Zoom.

Further details, including when the sessions will take place, will be announced in spring 2026.