Policy on tax treatment for online-only registrations
Online-only conference registration is VAT-free if a non-UK institution pays the fee directly or via purchase order.
If you are an institution outside the UK paying for a delegate to attend the conference online-only – either directly through the conference portal or via a purchase order – the registration fee will be free from VAT.
This tax free treatment does not apply if the delegate pays the fee themselves and is later reimbursed by the institution.
If this does apply, please get in touch at ac2026@rgs.org to receive a code that will remove VAT from the fee.
Once you have the code, proceed to register the delegate via the online portal and apply the code either on the initial ‘Register now’ page of the registration form or at the ‘Checkout’ stage.
When selecting the registration fee on the second page of the form, please ensure you choose the relevant online fee which includes ‘Overseas business / institution - supply outside the scope of VAT'.
After the code has been applied and the correct fee selected, the total fee will automatically update to the correct amount.
If you have any questions about this process, please get in touch at ac2026@rgs.org