The three-day RGS-IBG Annual International Conference attracts over 1,800 geographers from around the world.
November 2019 to February 2020 (with various deadlines for organised session CfPs)
Session organisers (Research Groups or independent organisers) and the conference organisers advertise Calls for Papers to their sessions
Prospective delegates submit paper proposals to either: 1. Organised sessions (by Research Groups or independent organisers) or 2. 'Open' call, with sessions to be convened by RGS-IBG conference planning committee
All session organisers and prospective delegates are asked to read the guidance for presenters and for session organisers before advertising a Call for Papers for their session, or before submitting a paper proposal to any session (links will be added when the call opens in November 2019).
Guidance for presenters
Guidance for session organisers
Conference session formats
View advertised Calls for Papers
Session organisers may advertise their CfP on the conference website by sending a copy to firstname.lastname@example.org.
Friday 14 February 2020
Prospective delegates should submit their paper and poster proposals to organised sessions and 'open' sessions. The Calls for Papers for 'organised' sessions will have various submission deadlines, some well before 14 February 2020.
Session organisers are asked to submit their completed session proposal forms to the conference organisers by Friday 14 February 2020. This should include information about all proposed papers and authors. The conference organisers will confirm receipt, and confirm acceptance a short time later.
End of March 2020
Conference organisers will formally confirm acceptance of papers for the conference. Delegates may request letters of acceptance to make funding applications. Conference organisers will begin timetabling the programme.
Session organisers should convey planning information to participants in their sessions, for example length of time they can speak for, and any special arrangements. Session organisers should also supply any special requirements to conference organisers.
Conference organisers will separately confirm acceptance of papers for 'open' sessions and organise papers into themed sessions within the conference programme.
Online registration opens. Deadline for reduced rate ('early-bird') registrations is Friday 12 June 2020, by which date all those listed on the conference programme (session organisers, chairs, presenting authors and discussants) must be registered.
Provisional conference programme shared. Session organisers and presenting authors are invited to make corrections and request final changes to titles and abstracts - requests should be emailed to email@example.com by Friday 26 June 2020.
Friday 12 June 2020
All those listed on the conference programme (for example; chairs, panellists, discussants, presenting authors and so on) should be registered by this date.
Wednesday 1 July 2020
Final conference programme published on conference website. Session organisers, authors and presenters may make later changes on the website, but not in the programme book. Room allocations are made and announced in late July 2020.
Changes may be made to the online programme at any time up to and during the conference.
The conference will take place from Wednesday 2 to Friday 4 September 2020, with workshops and an opening event and drinks reception on Tuesday 1 September 2020.
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