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Frequently asked questions about the Annual International Conference

Don't see the answer you need? Contact us via email at ac2027@rgs.org

Call for sessions, papers and posters

What is the deadline for proposing a session, paper or poster for the conference programme?

The deadline for submissions for next year's conference will be announced in November 2026.

How can I apply for Research Group sponsorship for my session?

Once the call for programme submissions opens, we will be compiling a list of circulated calls for proposals for Research Group session sponsorship.

Do I need to register for the conference before submitting an abstract?

No, you do not need to register for the conference before you can submit a proposal for the programme. However, if your contribution is accepted, you will then be expected to register and pay the appropriate fee to attend by the early bird registration deadline.

Both virtual-only and in-person rates are available. In-person registration also includes access to all virtual elements.

How do I find out about sessions being planned for the conference?

Please see our list of advertised calls for papers (coming shortly).

Please note that each call for contributions has its own deadline (generally much earlier than the main programme submission deadline), and own process for submitting a paper proposal. Read the call carefully and direct any questions to the session organisers.

The conference theme and programme

What is the chair's theme for this year's conference?

Further details on the conference theme will be announced in November 2026.

How do I find out what's happening at the conference?

The provisional programme will be published in May 2027.

Registering for the conference

How do I register for the conference?

Registration for the conference will open in spring 2027.

By registering for the conference, you agree to abide by the conference's code of conduct.

What rates are available for registration? Can I attend just the virtual sessions?

The conference will take place in-person and online. To reflect this, there are two sets of registration fees:

In-person, which include access to all in-person sessions for the day(s) you select, and to all virtual content.
Virtual only, which allow access to all online and some hybrid sessions, asynchronous content and session recordings

Are guest registrations available for the conference?

A small number of Research Group guest registrations are available each year, for those who meet certain eligibility criteria. Applications must be made on your behalf by a suitable sponsoring Research Group.

More information will be available when registration opens in spring 2027.

Attending the conference

Where can I find out more about accommodation and travel to the conference?

Please see our guide to planning your attendance at the in-person conference, as part of our wider guide on planning your attendance.

Can I request proof of in-person registration to support my visa application?

Yes. Proof of registration may only be requested from the Society once a delegate has had a submission accepted for the conference programme, paid the in-person registration fee in full, and provided full contact details from a recognised institution. There is more information in our guide on planning your attendance at the in-person conference.

All conference delegates who need a visa to enter the United Kingdom are advised to arrange this as early as possible.

Will a creche be offered at the conference this year?

The conference organisers are pleased to offer registered conference delegates a crèche service for children of all ages. There is more information in our guide on planning your attendance at the in-person conference.

Where can I find out more about accessibility at the conference?

We are committed to making the conference as accessible as we can to all delegates, in person and online. Please see our guide on accessibility at the conference. If you have questions or specific requests please do contact us at ac2027@rgs.org